New Employee Resources

Orientations

All new employees will be required to participate in the two different orientations the University of Washington offers.

  • New Employee Orientation: Online New Employee Orientation or you can Register for in-person New Employee Orientation
    • The New Employee Orientation will introduce you to the UW and many of the added perks available to staff. This orientation can be done either in-person or online via the links above.
  • Benefits Orientation: Online Benefits Orientation or you can Register for in-person Benefits Orientation
    • The Benefits Orientation will get you setup for the various benefits options available to staff. It is highly recommended to attend the in-person orientation (although it can be done online) as there are a variety of benefit options available. At the in-person orientation there will also be Benefits Office and WorkLift staff members available to help guide you through the enrollment process.
    • *Please note that it is important that you complete the benefits orientation and enrollment within 31 days of your benefits eligibility date, which typically corresponds to your start date.

Trainings and Compliance

Required Training

  • Asbestos Training
    • (Required for all new hires)
    • All University of Washington employees are required by state law to participate in asbestos awareness training and certification. The Department of Pathology is required to keep record of completion of these trainings. Once you have completed the online training please forward confirmation to Rochelle Brown.
  • Prevention of Sexual Harassment Training
    • (Required for all new hires)
  • Violence Prevention Training
    • (Required for all new hires)

Optional Training

New Hires Paperwork

Jump to: Professional Staff I Classified Staff I Senior Fellow I Graduate Student I Hourly

Professional Staff

  • Professional staff positions are at the will and pleasure of the employing official, and subject to the overall requirements of the University and the satisfactory performance of each appointee. 
  • There is no probationary period for professional staff positions.
  • For further information of the Professional Staff program you can go to the UW HR website.
Required Paperwork
  1. I-9 (*Please refer to page 9 of the I-9 form for a list of acceptable forms of identification you must provide upon starting your appointment.) 
  1. W-4
  1. Affirmative Action
  1. Criminal Conviction and Civil Finding History
  1. LTR and Direct Deposit
  1. PCISA 
  1. Personal Data Sheet
  1. SOM Dean's Ethics Letter
  1. Traveler's Responsibilities
  1. WSP Criminal History Form

Classified Staff

  • The terms of appointment to a Classified Staff position are outlined in the collective bargaining agreement by and between the Board of Regents of the University of Washington and the Classified Staff Association/District 925 Service Employees International Union (SEIU).
  • Employment in a Classified Staff position is subject to the overall requirements of the University and satisfactory performance of each appointee.
  • Typically the appointment to a new position is subject to an initial probationary period or trial service period per the agreement between the University and the SEIU.
  • More information on the Classified Staff program.
  • More information on specific labor contracts.
Required Paperwork
  1. I-9 (*Please refer to page 9 of the I-9 form for a list of acceptable forms of identification you must provide upon starting your appointment.) 
  1. W-4
  1. Affirmative Action 
  1. Criminal Conviction and Civil Finding History 
  1. LTR and Direct Deposit
  1. PCISA 
  1. Personal Data Sheet
  1. SOM Dean's Ethics Letter
  1. Traveler's Responsibilities
  1. WSP Criminal History Form

Senior Fellow (Post-Doc)

  • Senior Fellow and Senior Fellow Trainees are appointed to one to three year terms for a maximum of six years. Senior Fellow eligibility expires after six years of receipt of the terminal degree.
Required Paperwork
*Along with the forms below you must also provide proof of your terminal degree
  1. Personal Data Sheet
  1. Postdoc Data Sheet
  1. I-9 (*Please refer to page 9 of the I-9 form for a list of acceptable forms of identification you must provide upon starting your appointment.)
  1. W-4
  1. Criminal Conviction and Civil Finding History
  1. WSP Criminal History Form
  1. PCISA
  1. Travelers Responsibilities

Graduate Student

New or returning Molecular Medicine and Mechanisms of Disease (M3D) PhD Program trainees should contact the following if they have any questions about the forms linked below.

Rochelle Brown
UW Medicine Pathology
Human Resources Manager
Email: brownr21@uw.edu
Phone: 206-221-0940

Required Paperwork
  1. Personal Data Sheet
  1. I-9 (*Please refer to page 9 of the I-9 form for a list of acceptable forms of identification you must provide upon starting your appointment.)
  1. W-4
  1. Affirmative Action
  1. SOM Dean's Ethics Letter
  1. PCISA
  1. Travelers Responsibilities

Hourly (Student & Temporary)

Per University of Washington HR:

In accordance with UW Employment and Administrative Policies, Chapter 104, Student Employees, to hold an appointment in a student job title, a student must be enrolled at the University of Washington and meet the following minimum enrollment requirements (not including correspondence credits):

  • Undergraduate students - 6 credits
  • Graduate and professional students - 4 credits
  • Ph.D. candidates working on dissertations - 2 credits
  • Granted "on leave" status (see Work Hour Limits below for information about "on leave" status and working between quarters)

Students 18 years of age and older are limited to working 19.5 hours per week when classes are in session, and may work more than 19.5 hours per week during school breaks or when "on leave". Students are considered "on leave" as follows:

  • Undergraduates - For one quarter immediately following a quarter in which the student was enrolled for at least 6 academic credits, including summer quarter.
  • Graduate and Professional Students - When the student has applied for and been granted such status by the Dean of the Graduate School.

Temp/Hourly Appointments

For more information on non-UW Student hourly positions please refer to the UW HR site.

Required Forms
  1. I-9 (*Please refer to page 9 of the I-9 form for a list of acceptable forms of identification you must provide upon starting your appointment.)
  1. W-4
  1. Affirmative Action
  1. LTR and Direct Deposit
  1. PCISA
  1. Personal Data Sheet
  1. SOM Dean's Ethics Letter